Please read these instructions carefully. This application form is to be filled in one session, please prepare all your data completed in advance.

Welcome to the XII International Jean Sibelius Violin Competition!
Please read the instructions carefully before starting to fill in the application form.

  • All your videos must be uploaded on your personal video storing and sharing service, such as YouTube, Vimeo or Dropbox which allows you to upload your video and share the link to it. Video can be uploaded using private mode as long as a working link is provided. The link must be functional through out the competition and the link can not be changed later. You will copypaste the link of your data in question to this application form.
  • Please name all your links with your own name, name of the music piece and date of recording
  • Please play as you would in a normal audition setting: face the camera, so that your face and hands can be seen at all times. You are NOT allowed to edit the video, and each video must be shot with a single take, sound and picture simultaneously.
  • Please read the Rules of the Competition carefully.

    Data and uploads to prepare for the application:
  • Personal information, short list of studies and previous competitions, your competition programme, your preselection programme
  • Uploads: copy of your passport, photo for publications of competition , preselection videos, short introduction video of yourself (max duration 1 minute, preferably with English captions)
  • Credit card for paying the application fee of EUR 100.  Application fee is non-refundable.

After you have submitted the application form, you will be given access to mentoring videos by Ms. Päivi Arjas, lecturer of performance coaching at The Sibelius Academy of The University of the Arts Helsinki.

Select number of tickets

Ticket Sale ends Price Amount
Registration and application 31.1.2022 23:59 100,00 €

Event time

18.5.2022 10:00
29.5.2022 23:59

Add event to your calendar

Event location

Registration, and First and Second rounds of Competition: Sibelius Academy of the University of the Arts, Concert Hall
Pohjoinen Rautatiekatu 9
00100 Helsinki


XII International Jean Sibelius Violin Competition

+358 40 7104 217




Articles 13 and 14 of the EU General Data Protection Regulation

Informing a data subject


Drawn up on October 29, 2021




Competitor Data Processed in  the XII International Jean Sibelius Violin Competition


  1. Controller

XII International Jean Sibelius Violin Competition

Telephone: +358 40 7104

Postal address: Sibelius Academy, P.O. Box 30, FI-00097 UNIARTS


  1. Entity and person in charge of processing personal data

Secretary General Päivi Pousar E-mail address: paivi.pousar@uniarts.fi


  1. Contact person for the processing of personal data

Secretary General Päivi Pousar E-mail address: paivi.pousar@uniarts.fi


  1. Data protection officer

Specialist Antti Orava works as data protection officer at the University of the Arts Helsinki.

E-mail address: privacy@uniarts.fi

Telephone: +358 294 47 3568

Postal address: P.O. Box 1, FI-00097 UNIARTS


  1. Register name



  1. What are the purposes and the legal basis for processing personal data?

The mission of the XII International Jean Sibelius Violin Competition is to arrange the becoming competition in 2022, May 18-29, to provide the Competition Committee, Competition Office, Pre-selection Jury and the Jury of the Competition with necessary information of the competitors in order to execute the Competition according to the Rules of Competition.

The legal basis for processing personal data is comprised of consent of the competitors in applying for the XII International Jean Sibelius Violin Competition in person and with signature.


  1. What data do we process?

We process the personal data of the competitors applying for the Competition.

The personal data to be processed includes:

Basic information on the data subject: name, date of birth, gender, city of birth, e-mail address, postal address, telephone number, copy of passport and photograph.

Eventual information on the duties: List of studies and previous competition prizes, repertoire performed in the Competition.

When processing personal data, we do not make use of automated decision-making and profiling as referred to in the Data Protection Regulation.


  1. Where do we get information?

We get information from the application system of the Competition, uploaded personally by the competitors.



  1. To whom do we disclose and transfer data, and do we transfer data outside the EU or the EEA?

In processing personal data, we use subcontractors working for us. We have outsourced IT administration to a third-party service provider administering and protecting the server on which personal data are saved. We don’t transfer personal data outside the EU/EEA.


  1. How do we protect data and how long will we keep them?

The system is used via the Internet over a protected connection from the server machines of the provider. Use is subject to a user ID and a password. All users of the partnership data system are members of the Competition staff.

The data is kept until the result of the Competition is announced and the necessary reports to organizers, financiers and the Ministry of Education and Culture in Finland are completed.


  1. What are your rights as a data subject?

Data subjects are entitled to inspect the data concerning them and stored in the personal data register and require erroneous, outdated, unnecessary, or unlawful data to be rectified or erased. In case processing is based on a consent, a data subject also has the right to withdraw his or her consent or to alter it.

According to the Data Protection Regulation, the right to object to processing or to request restriction of processing of data as well as to lodge a complaint with a supervisory authority on processing personal data.

Should the data subject not be satisfied with the way the Competition has processed his or her personal data, he or she may demand the national data protection authority (in Finland, the Data Protection Ombudsman whose contact information is available in the web address http://www.tietosuoja.fi/en/) to look into the matter.


  1. With whom can you get in touch?

All questions on the processing of personal data as described in this data protection statement are to be asked by getting in touch with the contact person named in Point 3 who will, in case of need, forward the matter to the data protection officer. In case you feel that your rights as mentioned in Point 11 are not respected, you may get directly in touch with the University Data Protection Officer named in Point 4.